Action Planning Template

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Article – Action Planning Template

Successfully supporting better care for infants and toddlers in early care and education programs usually requires States and Territories to carefully examine their existing policies and practices in order to identify successes or gaps in services. Creating an action plan will help stakeholders target existing practices that can be expanded or strengthened and identify new practices to serve more families.

The following steps provide guidance for the action planning process. These steps can be tailored as needed for your context within your State or Territory.

Step #1: Identify a workgroup comprised of state and territory staff and key stakeholders to design an action plan and engage in or support the implementation of that plan. This can be done by asking for volunteers or by recruiting individuals with relevant knowledge, skills, and access to key systems that will be needed to support the work. The group will be strengthened by ensuring that it is diverse and has representatives from all key stakeholder groups.

Step #2: Have the workgroup review the checklist and questions of policies and practices provided here. This will help the group begin their thinking and information-gathering process. Note: Some States and Territories may prefer to discuss the checklist and questions prior to convening a workgroup to develop the action plan.

Step #3: Ask the group to create an action plan using the template provided here to help articulate desired outcomes, identify the action steps to be taken, discover the resources needed to support those steps, establish a timeframe for action, and to track progress toward outcomes.

  • Develop a process to review and fill out the template
  • Identify a subgroup to manage the planned activities

 

There are often challenges and obstacles when creating an action plan that is supported by essential stakeholders. Some of these can be addressed by the following:

 

  • Clearly identify the goals and expectations for the workgroup. For example, specify the duration of the work, the expected results, and the responsibilities of each member. Group roles may include the leader or convener of the group, the recorder, and the person who will report to the convening agency.
  • Create a vision statement or guiding principles for how the action plan can be used to benefit infants and toddlers, their families, and the early care and education programs that serve them. To create this vision, provide the group with the Program for Infant Toddler Care’s (PITCs) Six Essential Program Practices for Relationship Based Care Rationale Papers(https://childcareta.acf.hhs.gov/resource/program-infanttoddler-care-pitc-six-essential-program-practices-relationship-based-care) and the action planning template provided. Ask the group to review the measuring progress and purpose and goal listed on the template for the topic.
  • Provide opportunities for the workgroup to get to know each other and build a sense of common cause and trust.
  • Establish a time for regular workgroup meetings.
  • Create a process of recording and reporting that captures the group’s work.

 

When action planning for supply building in infant and toddler programs, consider the following strategies:

 

  • A system is in place for monitoring and inspecting all CCDF providers, including those that are license exempt.
  • Monitoring and inspection results for licensed CCDF providers, license-exempt CCDF providers, and licensed non-CCDF providers are posted in a timely manner and easily accessible format.
  • Monitoring is coordinated with other infant and toddler monitoring entities where possible.
  • Monitoring system addresses the special health and safety needs of infants and toddlers.