Posting Results of Monitoring and Inspection Reports

For monitoring and inspection reports, states must do the following:

✔️ Post provider-specific results of all (announced and unannounced) annual monitoring and inspection visits for all licensed providers and non-relative providers eligible to provide CCDF services. States may exclude relative-only providers.

✔️ Post provider-specific results of monitoring and inspection reports resulting from major substantiated complaints (as defined by the Lead Agency) about a provider’s failure to comply with health and safety requirements and other Lead Agency policies.

✔️ Post the full monitoring and inspection reports. In order for inspection results to be consumer-friendly and easily accessible, Lead Agencies must use easy-to-understand language (as defined by the state or territory) that parents and child care providers and caregivers can understand. In the case that full reports are not in plain language, Lead Agencies must post a plain-language summary or interpretation in addition to the full monitoring and inspection report. For information on what is an inspection report, we recommend states refer to the Consumer Education Hot Topic: “Ask Me Anything” Webinar Posting Serious Incident Data and Child Care Inspection Reports.

✔️ Post in a timely manner. The state can define the timeframe so long as the results of the reports are available and easily understood by parents when they are deciding on a child care provider. The final rule recommends within 90 days.

✔️ Include information about the date of inspection. Any health and safety violations must be prominently displayed, including any fatalities or serious injuries that occurred at that child care provider as well as any corrective actions taken by the Lead Agency and child care provider, where applicable.

✔️Post, at a minimum and when available, 3 years of results, going forward (not retrospectively), beginning October 1, 2018.

The final rule also requires Lead Agencies to establish a process for correcting inaccuracies in reports in order to ensure fairness to providers. (For additional information, refer to Outreach & Education: Consumer Education Website.)