Building and Using Data Systems
Strong early childhood systems and initiatives rely on the successful collection, use, and integration of quality data. This page provides toolkits, reports, briefs, webinars, and other materials designed to help states, leaders, early childhood professionals, and strategic partners. The materials can help these groups determine their data needs, adopt best practices for data collection and use, and learn from states that have been using robust data systems to better serve children and families.
The following resources focus on using data in early childhood education.
This brief describes how North Dakota has leveraged its strategic planning to include family voice into its early childhood integrated data system development.
This webinar explains the benefits and uses of a programmatic use case engaging stakeholers in the process.
This report discusses the impact COVID-19 has had on the PDG B-5 Renewal Grantees plan to develop an early childhood data system.
This State Highlight describes Pennsylvania’s ECIDS and how state leaders used it to equitably distribute CARES Act funds among providers.
This tip sheet on data systems compiles suggestions to improve the accuracy and usefulness of data collected and reported in early childhood care and education.
Presenters reviewed solutions to pressing data issues and the organizational needs to support the ongoing data analytic and information needs across state agencies.
PDG B-5 Fundamentals of Data Integration Webinar Series
This PDG B-5 Community of Conversation (CoC) series focuses on the fundamentals of data integration specific to PDG B-5 grantee teams. In collaboration with AEM Corporation experts, this four-part series covers data governance, single ids, data privacy, and data integration.
This session will assist with understanding the key elements of data governance and strategies for establishing a strong data governance framework.
This session guides grantees through discussions, considerations, and pitfalls to avoid when it comes to sharing data across data systems and organizations.
This session focuses on the challenges and lessons learned related to the integration of data from multiple partners, systems, programs and agencies.
Additional Data Integration Resources
The following are materials focusing on data integration and documentation, distict counts, and unique identifiers.
Lessons Learned from Utah around EC data systems, EC data integration, and documentation
This toolkit focuses beyond planning for an Early Childhood Integrated Data System (ECIDS) to include implementation and continuous improvement.
This document defines the "Distinct Count" metric as it relates to childhood policy and programmatic analyses and describes factors contributing towards it.
This brief supports ECIDS leaders in understanding a unique identifier (UID) and discusss the benefit of assigning UIDs in early childhood.
The following are aditional resources on building and using data sytems.
This brief highlights actions steps for policymakers to support establishing governance structures to increase access to data to inform early childhood policies and practice.
This webinar features recommendations from the report documenting how states successfully used integrated data systems.
This blog highlights the importance of using high-quality comprehensive data to inform workforce policy decisions.
This paper provides guidance about developing statewide early childhood data systems and assessing data collection and analysis.
This toolkit helps Part C and Part B 619 program staff build effective data teams and support conditions for a culture of data use at the state and local levels.
This toolkit assists Part C and Part B 619 program staff with creating or enhancing their data governance policies and procedures.
This toolkit that contains resources about best practices in design principles and data considerations in visualizations.
This video presents an analytic tool used by states to report student school readiness and address school and student group needs and existent supports.
This brief that provides an introduction to a school readiness framework as an example of an analytic tool to guide evidence-based program and policy decisions.
This video highlights the benefits of using an assessment tool to curate data from many sources to inform policymakers and community members and other stakeholders.
This brief explains how a community assessment framework can guide states to integrate and use early childhood data across eligibility, access, services, and impact.
This video that highlights the benefits of using the data governance dashboard integrated data systems to gather and study the data.
This website features resources that explain the power of data stories as an effective tool for communicating early childhood integrated data and information.
This podcast that explains the history and evolution of early childhood integrated data systems (ECIDS) in the United States.
This brief describes technical approaches to building an early childhood integrated data system (ECIDS): centralized model, federated model, and hybrid model.
This report that provides best practices for using existing administrative data to improve services, including how states can use integrated early childhood data to inform decisions.
This brief explains the benefit of assigning Unique Identifiers (UIDs) in early childhood, describes possible approaches to assigning UIDs.
This decision tree offers considerations for using an early childhood integrated data system (ECIDS) in state early childhood needs assessments and strategic planning.
This toolkit guides states to self-assess where they are in the system design process for developing an early childhood integrated data system (ECIDS).
This brief explains strategies for developing a communication plan about an early childhood integrated data system (ECIDS).
This toolkit contains tools for mapping local data elements to the Common Education Data Standards (CEDS).
This toolkit explains considering racial equity throughout the data life cycle, including data's planning, collection, access, analysis, and reporting and dissemination.
This training kit is an exercise to assist schools, districts, and other educational organizations with internal data security training.
This guidance document clarifies how FERPA and HIPAA apply to education and health records maintained about students.
This checklist summarizes the requirements for the written agreements under the studies exception and the audit or evaluation exception as specified FERPA.
This framework helps organizations think about how already collected data may help answer questions about their program or identify areas for improvement.