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Building and Using Data Systems
PDG B-5 Community of Conversation (CoC) series focused on the Fundamentals of Data Integration specific to PDG B-5 grantee teams. In collaboration with AEM Corporation experts, this four part series covered Data Governance, Single IDs, Data Privacy, and Data Integration.
PDG B-5 Fundamentals of Data Integration Webinar Series
A foundational aspect of data sharing and integration is data governance. It is at the core of all data sharing capability and processes. Establishing a data governance process sets the foundation for work among agencies and communities to share critical information. This session will assist with understanding the key elements of data governance and strategies for establishing a strong data governance framework.
One of the immediate challenges organizations face with the integration of data in the early learning space is how to share information across agencies. A key component for that occur is the identification and assignment of unique individual identifiers and a common sharing process. A first step is to ensure all involved agencies are using the same definitions of the dat elements intended for sharing. A second step is to create a process that enables systems to more easily share information including common identifiers with same definitions. This session will explore both issues.
This session will include experts in U.S. Privacy Laws including FERPA, HIPPA, the Confidentiality rules under IDEA and the Protections for the Privacy of Child Records under the Head Start Regulations and will guide grantees through crucial discussions, considerations, resources, exemplar practices and pitfalls to avoid when it comes to the sharing of data across data systems and organizations.
This session will focus on the value, challenges, lessons learned, and existing resources related the integration of data from multiple partners, systems, programs and agencies. A specific focus will be placed on the value of an Early Childhood Integrated Data System (ECIDS).
Additional Data Integration Resources
This tip sheet on data systems is a compilation of best practices and suggestions to improve the accuracy and usefulness of data collected, improve the reporting of data, and establish a data culture to increase the use of data in early childhood care and education. It is intended to assist state administrators and other stakeholders in designing, implementing, and using data from the Early Childhood Integrated Data Systems (ECIDS).
This State Highlight describes Pennsylvania’s Early Childhood Integrated Data System (ECIDS) and how state leaders used its data to equitably distribute CARES Act funds among their early child care providers. In round one of the CARES Act funding, Pennsylvania state leaders used their ECIDS, along with other data sources, to develop a funding formula. After receiving provider feedback, they adjusted the formula for round two of the funds distribution by creating new categories of providers in the data. For round three, Pennsylvania state leaders integrated data from a study that accounted for additional costs that providers incurred to remain open during the COVID-19 pandemic.
During the opening session for Using A Cross-Agency Data System to Support Mixed-Delivery Systems strand, presenters reviewed some of the innovative solutions to 2020’s most pressing data issues and the organizational needs to support the ongoing data analytic and information needs across state agencies.
Lessons Learned from Utah around EC data systems, EC data integration, and documentation.
This guide is one part of the SLDS Early Childhood Integrated Data System (ECIDS) Toolkit, which was originally created in 2011 to support states working to create ECIDS. The revised Toolkit now takes a broader focus beyond planning for an ECIDS to include implementation and continuous improvement. It is designed for use by any state, regardless of where it is in the process of developing an ECIDS.
Knowing how many distinct children have been served by one or more early childhood programs and/or services is a foundational metric for a host of early childhood policy and programmatic analyses. This document defines "Distinct Count" and describes the factors contributing to a distinct count.
In early childhood, a unique identifier (UID) is an identifier used to associate children, workforce, classes, program sites, and families with their respective data.This brief will support ECIDS leaders in understanding UIDs; communicating the benefit of assigning UIDs in early childhood; understanding possible approaches to assigning UIDs; and identifying key considerations in carrying out the work.
